Presiding Clerk. The presiding clerk of the Yearly Meeting is the presiding officer at the annual sessions. The clerk also presides over the Council of Representatives and the Executive Council, makes all needful preparations for presenting the business of the Meeting at the next annual sessions, and oversees the scheduling of board presentations at these sessions. The clerk’s interpretations of Faith and Practice are final unless overruled by Yearly Meeting action.

The presiding clerk of the Yearly Meeting serves as correspondent receiving and answering official communications, signing epistles and other documents issued to yearly meetings or associations, endorsing official certificates for members liberated for service in foreign lands, and signing certain documents and transcripts of record that require official certification.

At an early business session, the Nominating Committee of the Council of Representatives nominates to the Yearly Meeting a person to serve as presiding clerk for the following year. If the nomination is approved, the newly appointed clerk assumes office immediately upon the close of the Yearly Meeting sessions.

Other Clerks. The Yearly Meeting also appoints on nomination by the Council of Representatives the following officers: an assistant clerk, who reads official communications to the Meeting and keeps sufficiently informed about the business agenda to take the place of an absent presiding clerk; a recording clerk, who records and reads the minutes of the sessions; an assistant recording clerk, who compiles the Yearly Meeting directory for inclusion in the annual Minutes; an announcing clerk, who organizes and presents pertinent announcements; and a statistician, who annually gathers and publishes useful statistics about church membership and activities.

General Superintendent. On nomination by the Executive Council the Yearly Meeting appoints a person to serve as general superintendent, one who is well qualified by maturity, experience, and executive ability to exercise general supervisory care over all work in the Yearly Meeting. The initial appointment is for a term of three years. Each year the Executive Council will review the work of the general superintendent, giving encouragement and constructive suggestions. At the close of the second year and every two years thereafter as service prove to be satisfactory, effective, and in the will of the Lord, the Executive Council may bring to the Yearly Meeting sessions a recommendation to extend the appointment for up to three additional years. This system of advance appointment permits long-range planning and a smooth transition to a successor. The general superintendent is authorized to convene any board or committee of the Yearly Meeting in case of a vacancy in the presiding office, and is an ex officio member of all administrative units. The superintendent gives special administrative concern to programs of evangelism and Christian discipleship; to placement, encouragement, and counsel of pastors, evangelists, and missionaries; to promotion of conferences leading to spiritual renewal and nurture; and to organization of new meetings.

Associate Superintendent. The Yearly Meeting appoints annually a person well qualified by maturity and experience to serve as an associate with the superintendent. The initial appointment is for a term of two years. At the close of the first year and annually thereafter as ser-vices prove to be satisfactory, effective, and in the will of the Lord, the appointment is extended for an additional year. Nomination to this appointment comes from the Executive Council, with the advice and approval of the general superintendent. Under the supervision of the general superintendent, the associate may be assigned administrative responsibility within the Yearly Meeting and may attend meetings of the organizations at their request or the request of the general superintendent.

Field Secretaries. As the needs of Yearly Meeting organizations may require, the Yearly Meeting may appoint or employ field secretaries to supervise and promote the work. These field secretaries are nominated by the Executive Council upon the request of interested organizations and with the advice and approval of the general superintendent. The Executive Council specifies their compensation. They are accountable to the Yearly Meeting through the general superintendent.

Treasurer. On nomination by the Executive Council, the Yearly Meeting appoints annually a person to serve as treasurer. This officer receives money from the churches and other sources for Yearly Meeting use and disburses funds as directed by the Yearly Meeting. The treasurer is authorized to receive and issue official receipts for all legacies, donations, or other funds requiring a formal legal acknowledgment, and to submit an annual report.

Director of Development. The Department of Development (Friends Fund) appoints annually, subject to approval of the Executive Council, a person to serve as Director of Development to oversee the work of the Department of Development (Friends Fund). The primary duty of the Director of Development is to encourage individuals to consider deferred gifts to the ministry of the Yearly Meeting.

Archivist. On nomination by the Executive Council, the Yearly Meeting appoints a person to serve as Yearly Meeting archivist. The term of office is two years, with reappointment subject to the discretion of the Yearly Meeting. The one selected must evidence an active interest in history and an understanding of the value of documents for the writing of history. The responsibilities of the archivist are to gather, evaluate, and preserve various documents of the past, and to make them conveniently available for approved scholars. The Yearly Meeting provides a repository suitably located with conditions appropriate for preservation of perishable materials. By virtue of the office the archivist is a member of the Yearly Meeting Commission on Communications and through it requests budget support.